Secure Board Management

Secure board management is crucial to enabling directors to take the lead in meeting their organization’s goals. The adoption of a cloud-based board portal allows companies to centrally store and share sensitive information without the risks associated with outdated sharing techniques like email. No matter if it’s before the meeting or during meetings directors can access documents quickly and securely from any device, wherever they are in the world.

With dedicated board software, a single platform can be utilized by all members of the board to collaborate on documents for the company and conduct meetings. A powerful search function ensures that documents can be found and accessed at any time and from any devicemaking it possible for directors to stay up to date on board matters while on the traveling.

Board portals are configurable to provide granular control over permissions for folders and files, and also provide an audit trail to track every single activity. They can be secured by data encryption both in transport and at rest remote wipe of devices that have been lost, a strong business continuity plan and an uptime assurance. They should also offer 24/7 support from knowledgeable, in-house staff and have solid security procedures that include regular penetration testing with third parties and a SOC 2 report and ISO 27001 certification.

Look for a dedicated board portal that can provide a single platform for all of your board’s activities. This includes not only meetings, but also research and support functions like report briefing and deadlines. This allows all of your essential functions to be managed in one location, eliminating the need for email exchanges between report writers and board secretaries and board secretaries. It also eliminates the security risk of sending confidential documents by email.

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