How to Prepare for a Meeting

When you’re brainstorming ideas or sharing customer stories or agreeing on business strategies, successful meetings don’t just happen. Effective meetings require planning and time to ensure everyone feels they have gained something from the experience.

Understanding the meeting’s objective is vital to preparing for it. What is the goal that the team is expected to achieve at the end of this session? This is the “Why” behind the meeting, and it is what drives decision-making discussions, discussion topics, and outcomes. It’s essential to set an goal and stick to it so attendees are able to remain focused throughout the meeting.

Affirmative questions to ask before the meeting starts is a good idea. Ask questions to your team members so they can prepare. The delay in waiting until the meeting to ask questions takes up much time during the meeting that could be spent on other tasks.

Making an agenda is a important aspect of meeting preparation and it’s crucial to ensure that this is open, accessible and clear to everyone. An agenda gives the meeting structure and keeps it on topic, ensuring that nothing falls through the cracks or gets not considered.

It’s a good idea to assign a person as the timekeeper and note keeper so that they can ensure the meeting begins and ends on time and that agenda topics are discussed in the correct order. It’s also helpful to assign a person who will distribute the notes following the meeting to ensure that all important details are taken note of and distributed.

Leave a Comment

Your email address will not be published.