How to Energize Productive Online Board Meetings

Online board meetings require more engagement in comparison to their offline counterparts, and it’s often difficult to find new ways to stimulate them. Begin by making sure your virtual boardroom is equipped with reliable video communications, clear protocols for communication and the right meeting tools. The next step is to set up protocols that guide participants through online meetings and encourage productive discussions.

Be sure that every item on the agenda is accompanied by a goal for the discussion such as “decide an action item” or “spark new ideas.” This will allow you to move on from the current issue as soon when you’ve reached your desired result and avoid overstaying your welcome. In addition, setting a time limit for each discussion topic will help prevent the meeting from going on for too long.

Start with the most crucial items on your agenda. When board meetings are held in person, it is possible to spot body language cues to indicate the members have something important to say. These cues are difficult to detect during remote meetings. Starting with the most pressing topics will ensure that everyone participates in the discussion and feel that their time was well-used.

Utilize a consensus agenda to make it easier to avoid more controversial discussion topics that may not have the same impact on your company. Agenda items that are not controversial can be decided by all members before the meeting begins so that you can concentrate on the most important issues. Consider inviting experts to give short presentations or insights which will broaden the views of the board and prevent groupthink.

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